A doctor’s note for work is often required when an employee needs to take time off due to illness or injury. In the UK, there are specific rules regarding when and how you should obtain one. This guide will explain the regulations, how to request a doctor’s note, and what to do if you face any difficulties.
What is a Doctor’s Note for Work?
A doctor’s note for work, also known as a fit note or Statement of Fitness for Work, is a document issued by a GP or hospital doctor. It confirms that an employee is unfit for work due to a medical condition and may include recommendations for returning to work under adjusted conditions.
When Do You Need a Doctor’s Note?
Employees do not need a doctor’s note for work for the first seven days of illness. Instead, they can self-certify by notifying their employer and completing a self-certification form. However, if the illness lasts longer than seven consecutive days, including weekends and bank holidays, an official doctor’s note is required.
How to Request a Doctor’s Note from a GP
1. Book an Appointment with Your GP
To obtain a doctor’s note for work, you should schedule an appointment with your GP. You can do this by:
- Calling your local GP surgery
- Booking an appointment online through the NHS website or your GP’s patient portal
- Visiting your GP surgery in person
During the consultation, your doctor will assess your condition and determine whether a doctor’s note is necessary.
2. Request a Doctor’s Note Online
Many GP surgeries now allow patients to request a doctor’s note for work online through their digital services. This can be done via:
- The GP’s website or NHS-approved platforms such as eConsult or Patient Access
- A telephone consultation with your GP
- Some private online healthcare providers (which may charge a fee)
Once approved, your doctor’s note may be sent via email or made available for collection.
3. Use NHS 111 or Walk-in Centres
If you do not have a registered GP or cannot get an appointment, you can visit an NHS walk-in centre or contact NHS 111 for advice. However, these services may not always issue doctor’s notes and may direct you to a GP instead.
What Information is Included in a Doctor’s Note?
A doctor’s note for work typically contains the following details:
- Your name and date of birth
- Date of assessment
- The doctor’s name and signature
- A statement confirming your fitness for work
- The expected duration of absence
- Recommendations for workplace adjustments, if necessary
How Long is a Doctor’s Note Valid?
A doctor’s note specifies the duration for which you are advised to remain off work. This can be:
- A fixed period (e.g., two weeks)
- An indefinite note requiring a follow-up review
- A conditional note recommending a phased return to work
What to Do If You Lose Your Doctor’s Note
If you misplace your doctor’s note for work, you should:
- Contact your GP surgery and request a duplicate
- Check if your GP can send an electronic copy
Be aware that your GP surgery may charge a fee for issuing duplicate copies.
Can You Get a Doctor’s Note Retrospectively?
Yes, a GP can issue a doctor’s note retrospectively if you were too unwell to request one at the time. However, they may require evidence or a detailed explanation of your illness before providing the note.
What If Your GP Refuses to Give You a Doctor’s Note?
A GP may refuse to issue a doctor’s note if they believe you are fit to work. If this happens, you can:
- Request a second opinion from another doctor
- Discuss alternative work adjustments with your employer
- Provide additional medical evidence if needed
Conclusion
A doctor’s note for work is essential if you need to take an extended leave due to illness. Understanding when and how to request one from your GP can make the process smoother. Whether booking an appointment, using online services, or visiting an NHS walk-in centre, make sure to follow the correct procedures to ensure compliance with UK employment regulations.
